Town Meeting

May 11, 2010

Prairie Township Community Room

 

Meeting opened at 6:30PM with Max Lines, Raul Pinon, Jr., Betty Gipe, and Sharon Jessup present.  Also present were Connie, Gene, and Jennifer Kaboski, Charlie Moon, George Savage, Sally Greene, and Nancy Kinder (representing Eastern Indiana Development District.)

 

Minutes were read and correction noted that it was John Hodges from Courier Times in which attended the prior meeting.

 

Betty reported that she had checked with several places for grant funds to purchase a new air siren for the fire department. She is still working on getting funded.

 

After discussion the board felt the fire hydrant on the corner of High and Walnut needed to be replaced. During hydrant flush, in which all hydrants were flushed, it was found that the hydrant on High and Walnut would not open.  George Savage questioned if the hydrant near his property was flushed as he never say any signs of such being done.  Betty will contact Kenny to see if it was overlooked.

 

Nancy Kinder, from Eastern Indiana Development District, was present to explain what they do and their purpose.  They will help areas in getting developing projects completed. At the moment, there are no funds to help with the air siren but they will watch and contact us if it would become available.

 

Sharon presented the town financial statement and cautioned the board on spending, as funds have been cut.  She also stated that it was so bad that, she felt it was now time for the water company to start paying their share of the utility expenses instead of using town funds.  The board agreed. Utilities will now be taken out of the water account. Sharon also explained that she has been weeks on trying to reconcile the February bank statement for the town.  Between the hydrant rents, the bank making errors, State Board of Account depositing into wrong account, the bank changing the number on clearing checks, Sharon has been at wits end.  Sharon called the bank over a week ago asking why they changed a deposit ticket.  She just heard back from this is evening, they could not explain why. The problem with collecting the hydrant rent is upon being deposited, it is being mixed with other receipts, making it hard to find.  Sharon felt that next year, we should have a separate receipt book for just hydrant rents. Each day after collecting rent, then post it into the regular receipt book. In one incident, there was a deposit for $582.00 into the water company. Sharon looked and looked and could not find it. When looking into the town book, there was a receipt for the same amount.  The girls made the deposit ticket out correctly, but the bank deposited the money into the water account.

 

Sharon asked Betty if she could meet with the grant writer, Shannon, on May 28th at 9:00 AM. Betty could not, as she is having cataract surgery that day.

 

Raul stated that he would not be attending the next meeting as he would be in Florida.

 

With no other business, register of vouchers signed, and meeting adjourned.

 

Submitted by:

 

Sharon Jessup

Clerk Treasurer

 

 

_______________________  _____________________ ______________________

Max Lines                                Raul Pinon, Jr.                   Betty Gipe